Administrative Assistant

About the role

A remote administrative position supporting a small leadership team. The work is varied — diary management, meeting coordination, document preparation and keeping internal processes running smoothly — and it suits someone who likes bringing order to a busy week.

You will be trusted with confidential information and given real ownership of how the administrative side of the team operates.

Responsibilities

• Manage calendars, schedule meetings and resolve diary conflicts across time zones
• Prepare agendas, take minutes and follow up on actions
• Format and proofread documents, reports and presentations
• Arrange travel and process expense claims
• Maintain shared drives, templates and filing conventions
• Act as first point of contact for incoming queries and route them appropriately

Requirements

• Zero to two years in an administrative or coordination role
• Confident with Google Workspace or Microsoft 365
• Excellent written English and accurate proofreading
• Discretion when handling confidential material
• Strong prioritisation when several things are urgent at once
• Reliable internet connection and a quiet place to work

Skills we look for

• Calendar and inbox management
• Meeting coordination and minute taking
• Document formatting and version control
• Proactive follow-up and organisation

Benefits

• Performance bonuses on top of your hourly rate
• Choice of full-time or part-time hours
• Fully remote with flexible start and finish times
• Home office equipment allowance
• Paid time off, public holidays and sick leave
• Progression into executive assistant or operations roles